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Rules

Article 1 - Organization

The 3rd edition of Run Mate Lac Léman is organized on September 25 and 26, 2021 by the Association Léman Sport, in partnership with OC Sport.

This event for the general public proposes to its participants to live a unique experience over 2 days and 1 night around Lake Geneva. It consists of a running relay that brings together teams of up to 9 runners over a distance of approximately 210 km.

Article 2 - Route

Run Mate takes place on a course of above 210km, around Lake Geneva with a start and finish in Pully.

You can find on https://www.runmate.org/en/about/course all the information related to the course.

Departures will be personalized by the Organisator for each team according to the pace of the participants, as mentioned at the registration of the team. Each team must be at the start, at the time indicated on the convocation.

The organisation reserves the right to modify the schedules and/or the route until the day before the event.

Article 3 - Registration

Run Mate is open to all participants born before the 26th September 2003.

Anyone entering the race must be well trained and in good health. It is therefore strongly recommended that each participant undergo a medical check-up and seek the advice of a doctor before taking the start.

Anyone wishing to participate in the race must be registered on the event’s registration platform. If a runner is not registered, he or she will not be covered by the organisation in the case of an accident.

Participants are registered in the order in which payment is received. However, a maximum number of runners can be fixed by the organisation. Once this maximum has been reached, registrations will no longer be taken into account.

In the hypothesis that a team wishes to be accompanied by a third party (for example a driver), this person is not considered by these rules as a participant. The captain nevertheless undertakes to declare the presence of any person accompanying the team for security purposes. Registrations can be made via the internet on the website: http://www.runmate.org.

Participants can register for the different formulas via the dedicated platform until the maximum number of bips is used up.

Formulas proposed :

TEAM : from 6 to 9 persons

ULTRA : from 2 to 5 persons

Students can benefit from a 10% discount on the registration fee. Beware, the majority of runners must present their student card (minimum 5 students in TEAM and 3 students in ULTRA). If not, the difference in price must be paid in order to validate the registration.

Article 4 - Commitment

As all registrations are firm and definitive, no reimbursement will be made in the case of a registration error, a medical impediment, unavailability, etc.

For participants who wish to do so, a ” cancellation ” insurance is offered at the time of registration. This insurance cannot be contracted after the event.

No transfer of registration is permitted for any reason whatsoever.

Any person who passes on their race number to a third party without informing the organisation will be held responsible in the event of an accident occurring or caused by the latter during the event. The organiser declines all responsibility in the event of an accident in this type of situation.

Article 5 - Withdrawal of race bibs

Bib numbers will be withdrawn:

Saturday, the 25th September 2021 at the Village (start) in Pully

Race numbers will only be issued on presentation of an identity document and the withdrawal voucher provided by the organisation. This withdrawal voucher will be sent, one week before the race, exclusively by e-mail, to the e-mail address given by the Captain at the time of entry. The compulsory equipment will also be checked when the race bibs are withdrawn. The list of compulsory equipment can be found in the Runner’s Guide #1 sent at registration and in article 9.

The bib must be fully legible and worn at the front by the runner doing the relay throughout the course.

Article 6 - Race time

Your official race time will be the time between your crossing of the start line and your crossing of the finish line. It is reminded that controls will be carried out during the event, at each relay point, in order to ensure perfect race regularity conditions. It is possible that certain sections may be neutralised, i.e. without time - due to bad weather conditions which would make certain segments impracticable for example.

Your race time will be timed by a GPS beacon provided by the organisation before the team’s departure. The runner will have to give the beacon to the next runner, the beacon serving as a baton.

The total time limit to complete the race is 28h.

Ahead of a relay opening time

Runners ahead of the estimated race time of the first team will be stopped for an indefinite period of time. This waiting time will be deducted from their final time.

Late on the estimated race time

On the contrary, the off-times riders will be obliged to advance as much distance as necessary as indicated by the organisation. This is to enable them to finish the race within the time limit. However, this will lead to a non classification for “out of time”.

In case of not following the marked course, and depending on the diversion made, the teams will be given a time penalty corresponding to 5min/km.

If the difference between the race time announced by the team when registering and their actual race time is too great (more than 2 hours) and this has an impact on the opening time of the relay points, the team will receive a time penalty of 5 hours on their race time.

Article 7 - Timing

The timing will be carried out by a timekeeper using an electronic system.

Any claim can be made up to 3 days after the date of the event, after this period, no modification will be made.

Article 8 - Withdrawal

Apart from an injury requiring rapid medical intervention, if a team wishes to withdraw, it must indicate this on a relay zone to any member of the organisation and call the organisation’s emergency number given in the Runner’s Guide.

Article 9 - Rules & Security

Run Mate is a race that takes place on open roads. That is why each team must strictly respect the traffic rules and be in possession of the compulsory equipment. If a team cannot present the whole list, it will not be allowed to take the start.

Any violation of these rules will result in the disqualification of the team.

Compulsory equipment

Rules to respect

Runners

1 safety vest

1 headlamp

1 charged mobile phone

Respect for the Highway code

Respect for the environment

Follow the signs on the route

Run & Bike forbidden

Vehicules

2 safety vests per vehicle

2 headlamps per vehicle

2 driving license holders

Minimum 2 charged mobile phones

Identity card for each person

1 first aid kit

Vehicle papers

1 mask per person

Respect for the Highway code

Do not follow the runner

Follow the alternative itineraries

Park in the car parks provided by the organisation

Respect the neighbourhood, especially during night hours

Respect the environment (waste sorting etc.)


Article 10 - Food supplies

The team can provide food supplies and encourage the runner during the course by stopping at several places on the course.

Liquid and solid refreshments will be available at various relay points, indicated in the race guide.

A refreshment pack will be given to the team when the race numbers are collected.

Article 11 - Doping

In matters of doping, the Swiss Olympic regulations apply to the event. Tests may be carried out. Participants can consult the information concerning doping on the website: www.antidoping.ch.

Article 12 - Insurances

Individual accident: the organisers strongly recommend that all participants who do not have personal insurance covering personal injury, particularly those who are not licensed to a sports federation, take out individual accident insurance when taking part in the event.

Material damage: the organiser declines all responsibility in the event of damage (theft, breakage, loss, etc.) to participants’ personal property, including vehicles, even if it is in its custody. Participants will therefore not be able to claim against the organiser for any damage caused to their equipment. It is the responsibility of each participant to take out insurance to cover these risks.

MUTUAIDE cancellation insurance

- The captain has the possibility of taking out cancellation insurance covering him until the day before the race numbers are collected without any justification.

- The captain can use his insurance (declare a claim) by logging in to his runner’s area.

Cancellation via the MUTUAIDE insurance immediately leads to the complete cancellation of the team registration and will not be able to take advantage of the services offered by the Run Mate organisation, whatever they may be.

Article 13 - Respect for the environment

Participants are required to have an environmentally friendly attitude before, during and after the race and to use the areas provided for waste separation at the relay points. The organisation reserves the right to disqualify a team in case of abuse.

Article 14 - Image rights

When entering the event, each competitor expressly authorises Run Mate (or its assignees) to use or have used or reproduced or have reproduced his name, image, voice and sporting performance in the event for any direct or derivative exploitation of the event, in any medium, throughout the world, by all means known or unknown to date, and for the entire duration of the protection currently granted to such direct or derivative operations by the legislative or regulatory provisions, judicial and/or arbitral decisions of any country and by current or future international conventions, including any extensions that may be made to this duration.

Article 15 - Data protection

In accordance with the federal law on data protection of June 19 1992, you have the right to access and rectift your personnal data

Article 16 - Sanitary measures

Depending on the regulations in force in Switzerland and France at the date of the event, the Organiser may require the presentation of various tests/attestations in connection with the COVID-19 from each member of the team to be presented by the Captain when collecting the race numbers.

Article 17 - Cancellation and modification of the event

The organisation reserves the right to change the programme and the course until the day of the race.

If the event is cancelled due to force majeure (including difficult weather conditions) or reasons beyond the control of the organisation, no refund of the entry fees will be made and no compensation will be paid.

Article 18 - Taking of aerial images

All participants in the event certify that they have been informed that on the day of the event, remoted aircrafts (drones) will be used for filming purposes, and that they may be within 30 metres of the rider during all or part of their participation in the event.

Article 19 - Communication from the Organiser

When subscribing, the participant authorises the Organiser to send him/her newsletters and various communications related to Run Mate and the services offered by the Organiser. The participant has the right to unsubscribe by clicking at the bottom of the newsletter on the link provided for this purpose. More information on data protection and privacy policy can be found here: https://www.runmate.org/policies/privacy

Article 20 - Acceptance of the regulations

Participation in Run Mate implies the express acceptance by each competitor of these rules.

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